01
Connect your supplier emails
Forward order confirmations and delivery notices from the roasters and vendors you already use.
Beanbase
Inventory intelligence for independent cafes
Built for busy shop owners
Never Run Out of Your Best Beans Again
Beanbase builds a live inventory dashboard from your supplier emails, Airtable data, and AI parsing so you can catch low-stock risks before they cost you regulars.
6+ hrs
saved each week on manual stock checks
24/7
visibility into deliveries, usage, and low-stock risk
1 dashboard
for beans, milk, syrups, pastries, and supplier trends
Today's signals
Your cafe, finally in sync
Guatemala Huehuetenango8 lb left
Alert: reorder by Friday
AI parsed
42
supplier emails processed this month
Next delivery
Tomorrow, 7:30 AM
12 lb espresso blend + oat milk restock
Operational note
Saturday foot traffic is trending 18% above normal. Beanbase recommends increasing your house espresso reorder by one bag.
The problem
Stockouts rarely start on the shelf. They start in the inbox.
Manual inventory counts steal time from hiring, training, and customer experience.
Supplier updates live across email threads, invoices, and memory instead of one reliable system.
Running out of signature beans means missed drinks, disappointed regulars, and rushed replacements.
Small teams need forecasting and alerts, not another spreadsheet everyone forgets to update.
How it works
Beanbase keeps your inventory current without more admin.
Designed for operators with one to five locations who need better visibility, fewer surprise shortages, and cleaner supplier coordination.
02
AI parses orders & deliveries automatically
Beanbase turns messy inbox threads into clean inventory events without spreadsheet cleanup.
03
Get your live dashboard + low-stock alerts
See what is on hand, what is arriving next, and what needs reordering before your baristas feel the squeeze.
Pricing
Straightforward plans for independent coffee shops.
Start with the essentials or unlock forecasting and supplier analytics as your operation grows.
Starter
AI-powered inventory dashboard for your coffee shop. Includes email parsing, real-time stock tracking, and low-stock alerts for 1 location.
$49first month
One-time Stripe checkout for your first month.
- 1 location
- Email parsing
- Stock alerts
Pro
Most popularEverything in Starter, plus multi-location support (up to 5 locations), demand forecasting, and supplier analytics.
$99first month
One-time Stripe checkout for your first month.
- Up to 5 locations
- Demand forecasting
- Supplier analytics
Social proof
Testimonials are brewing.
We're onboarding the first wave of independent cafes now. Customer stories and results are coming soon.